Technologies You Can Employ to Increase Office Productivity

Technologies You Can Employ to Increase Office Productivity

There is no secret as to how you can increase collaborativeness, efficiency, and productivity at work. In fact, it’s becoming harder to increase overall team performance these days because of distractions such as social media sites. This is why more and more companies are investing in productivity software in hopes that this will solve these underlying issues.

Whether you are a startup business in the Philippines or a managed IT services in Kansas City, here are some applications that you can use to increase office productivity.

Make communication a priority with messaging applications

Constant communication with team members is indeed one of the ways to ensure every employees’ productivity. Not only will it help to finish given tasks, hence, this also prevents miscommunications that can delay workloads.

With this in mind, there are several messaging applications that you can use to help with your team’s productivity while at work:

Chanty

Chanty is a messaging application that is not only user-friendly but is also a team chat application that focuses on building up business processes for both small and medium teams with the help of artificial intelligence. This work messenger will greatly aid in your team’s productivity because of the following features:

  • Real time messaging
  • Artificial intelligence that collects vital information and takeaways from each chat
  • Huge storage space
  • Sturdy file sharing
  • Has audio and video calls
  • Unified notifications in one space

Slack

Similar to Chanty, Slack is a work messaging application that has numerous features that will surely aid in productivity. From group channels, direct messages, file sharing to integrated third-party platforms like Dropbox, and audio and video calls – using this messaging platform will ensure you that your employees’ productivity will be improved.

Moreover, if you are still on a budget, Slack is the perfect messaging application for you as you can use this for as long as you like without paying for it. However, there are some limitations to it if you opt for the free version in terms of file storage and message history.

Tetra

Are you tired of taking call notes again? Then, Tetra will be your best friend. By using this messaging application, you will never have to worry about forgetting essential information during phone calls or meetings. This work messaging application uses a special AI that ultimately takes notes during phone calls – giving you the opportunity to be more focused on the conversation. Some of Tetra’s features are as follows:

  • Turn phone conversations to text documents
  • Never forget vital details and information during phone calls
  • Finds necessary information after every phone call
  • Text documents can be shared with your team members

Stay organized by using cloud-based project or task management software

Having all your projects, assets, and milestones in one single space is one of the most effective ways in order for you to be more efficient and productive at work. In addition, it also allows you to finish your given work tasks on time and avoiding delayed submissions.

For this reason, it is essential that you have a cloud-based or task management software within your team. Here are some tools that you can use to ensure excellent overall team performance:

Wrike

One of the powerful tools for managing and collaborating on projects is Wrike. Aside from the fact that it has a simple user interface design, it also has efficient project management features. For this reason, utilizing this software will make sharing and assigning tasks, projects, and folders to team members very easy.

Basecamp

If you are new to project management work and have no idea how it works, then Basecamp has got you covered. This tool will immensely help you in bringing the whole team together to finish all given tasks. With its features such as messaging, to-do lists, Wikipedia style documents, and file sharing, you are ensured that you’ll be able to get things done swiftly and efficiently. What’s more good is that it only takes 10 minutes in order for you to set up this software!

Asana

If you are looking for software that will refine your team’s collaboration and productivity, then Asana is the perfect software for you. With the software’s key features such as assigning tasks to team members, add people to projects, manage ongoing tasks, and monitor deadlines – there is no doubt that you’ll be able to finish tasks and be productive all throughout your working time.

Make every second productive by installing time tracking tools

In order for you to increase employee performance and productivity, it is vital that you measure the duration of their work. For this reason, acquiring time tracking tools for work is a good move. Here are some of the time tracking software that you may utilize to make your work time more efficient:

Toggl

Toggl is a user-friendly application that solves the issue of low productivity and procrastination. It enables you to enter, start, and stop tracks tasks swiftly. In addition, this software also allows you to place tags to every task with a specific word that lets you find essential information.

TimeBoy

Another task tracking software that you can use is TimeBoy. This application ultimately helps you manage numerous employees and projects. By using TimeBoy, you will be able to:

  • Have an overview of your team’s performance
  • Produce and export productivity reports
  • Know how the work hours are spent

Utilize decluttering applications

One factor that affects a team’s productivity is the work environment that they are on. If you have a chaotic work environment, then your mind cannot focus and function well. This also goes to your laptop screen and web browser. With this being said, here are some decluttering software that you can utilize in order for you to have an organized and calm mind while working:

Toby

It is no great secret that searching for documents and data are a major setback with regards to work. Toby is a smart management tool that lets you and your team be more organized during work as you can easily share and collaborate with browser tabs.

Magnet

Magnet is a user-friendly window manager that keeps your workspace organized all throughout. Its feature that let you have multiple windows aligned neatly even with constantly switches, it immensely improves multitasking, comparing, and copying.

Key Takeaway

With these given collaborative and productivity tools, you are sure that you will be able to increase your team’s work productivity while at work. Additionally, this will also help solve issues like procrastination, unproductiveness, and laziness at the office.

 

Source of Featured Image: Pexels.com

 

Author’s Bio:

Edwin Deponte Bio Pic

Edwin Deponte is a motivational writer who is also passionate about Social Marketing. He believes in others’ abilities and tends to bring out people’s hidden potentials through his words of inspirations and motivational articles.

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