Tips and Tricks for Efficient Employee Timekeeping


Employee timekeeping is one of the most important things to manage for any company. You have to be sure that your employees are clocking in and out correctly, so you can accurately track their hours. But there are a few tricks you can use to make this process more efficient. 

This blog post will go over some of these tricks and provide general advice on how to keep accurate records with minimal effort.


Geofencing and GPS Tracking

Many time clocks these days use geofencing or GPS tracking to make accurate employee timekeeping easier. With these systems, you can designate specific areas on the company property as “safe” zones. Employees will not need to clock in when they are in one of these zones.

You also have the option of turning this feature off for employees that are allowed to leave the property during their shifts. Geofencing is more effective if your employees work in a large building with several rooms.

Use an Online Time Card Calculator

One of the biggest mistakes I see companies make is that they don’t track their workweek properly. You have to know your company’s workweek before you can accurately calculate how much your employees should be paid each time they clock in and out.

A time card calculator is user-friendly as what one needs is to key in details on time. It allows calculation of the hourly totals and printing out the card.

You can use this free online calculator to determine what days are considered workdays, which hours fall within the business day, and many other factors for calculating total pay.

Use a Biometric Time Clock

Using a biometric time clock offers two main advantages over more traditional methods of tracking employee hours. The first is speed; these systems are much faster than standard punch clocks.

The second advantage is accuracy. With some computerized timekeeping technologies, it’s straightforward for an employee to accidentally clock in at the wrong time. A biometric system eliminates this issue because it doesn’t rely on employees physically touching a clock that may or may not be working correctly.

Using Time-Tracking Mobile Apps

Many of the most popular time tracking apps offer a mobile component that allows employees to clock in and out from their smartphone or tablet easily.

This is particularly useful for businesses with many employees who work on-site. A worker can use his phone’s GPS system to locate him within your company property, clock in or out, and then be finished with it.

These apps also allow managers to monitor employee hours more closely, which helps you avoid paying hourly workers for the time they did not put in at the office.

If an employee starts working from home using this type of app, he can just as easily track his work time and add it to the total when he clocks off later in the day.

Educate Employees on Time Tracking

If you’re going to implement a new time tracking system, make sure your employees know how it works. The most effective way to do this is by having someone from human resources or management come by and go over the new policies with the entire staff.

This may only need to happen once every few years, but it will help each team member understand how to accurately track their hours at all times.

The most important thing to remember is that you should never work without the right tools as an entrepreneur or business owner. Time tracking apps and online calculators are a great way to make sure your employees are accurately tracking their hours and making sure you’re paying them for every hour they’ve worked.

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